![]() Explore the different Mail Merge features until you are familiar with them.The best way to learn how to use the different functions in Mail Merge is to try to develop several of the different documents-letters, labels, and envelopes-using the different types of data sources. The Mail Merge Wizard allows you to complete the mail merge process in a variety of ways. Click OK to send the letters to the printer.Click OK in the Merge to Printer dialog box.Preview the letters to make sure information from the data record appears correctly in the letter.Click Next: Preview your letters in the task pane once you have completed your letter.Repeat these steps each time you need to enter information from your data record.Notice that a placeholder appears where information from the data record will eventually appear. Select the field where you would like to insert in the document.The Insert Merge fields dialog box appears. Stop writing when you reach a place in the letter where you wish to enter a field from your data record. Write a letter in the current Word document.Click Next:Write your letter to move to Step 4.Confirm that the data list is correct, then click OK.The Mail Merge Recipients dialog box appears and displays all data records in the list. Choose the location where you wish to save the file.Enter the file name you wish to save the data list as.Click Close when you have entered all of your data records.Click New Entry to enter another record.Enter the necessary data in the New Address List dialog box.Click OK to close the Customize Address List dialog box.Continue to rename any fields necessary.Enter the new name you would like to give the field in the To: field.Continue to delete any unnecessary fields.Click Yes to confirm that you wish to delete the field.The Customize Address List dialog box appears. Click Next:Select recipients to move to Step 3.Click Next:Starting document to move to Step 2.Choose the type of document you wish to create.The following is an example of how to create a form letter and merge the letter with a data list. You will have several decisions to make during the process. ![]() The Mail Merge task pane appears and will guide you through the six main steps to complete a mail merge. 22K Share 1.2M views 3 years ago SEATTLE Learn how to Mail Merge with Microsoft 365, Office 2021, Office 2019, Office 2016, Office 2013, or Office 2010. Select Letters and Mailings Mail Merge.Use the Mail Merge Wizard to explore other opportunities for labels, envelopes, etc.en/word2003/creating-new-documents-using-templates/content/ Introduction By the end of this module, you should be able to:
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